A Letter to Your Supervisor


Dear (supervisor’s name),

I would like ask your permission to attend the American Alliance of Museums Annual Meeting and MuseumExpo, April 26-29 in Atlanta. The conference will enable me to participate in XXXXX that are directly applicable to my position and will also allow me to network with others in the field to get new ideas and help strengthen our institution.

Many of the presentations will cover topics relating to (your profession) and give information on how to (list benefits to your responsibilities). The sessions I have chosen to attend are described below. I feel that these will benefit me the most as they relate to issues we are having in our own processes.

(Here you may want to list content that most apply to your responsibilities. Sessions will cover such topics as administration, collections stewardship, development, membership, education, exhibitions, marketing, small museums and visitor services.)

The full price conference fee is ($650), but can be reduced by ($100) by registering before February 27. I am seeking funding from (your organization) and I have listed all related expenses to the conference and detailed them below:

(You will need to insert your travel cost numbers in here.)
Roundtrip Airfare (or if in a reasonable driving distance, list rental car cost or mileage) ($xxxx)
Transportation (if applicable): ($xxxx)
Hotel: ($xxxx)
Meals: ($xxxx)
Conference Fee: ($xxx)
Total costs associated with attending this conference are: ($xxxx).

The knowledge I will gain from attending the AAM Annual Meeting will not only benefit (your profession), but (your organization) as well. I appreciate your consideration of this matter.


(Your name here)